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Tutorial: Custom Word Template
8 May 2018 | Comment

Sometime ago I had the opportunity to design a sponsorship proposal for an event that was organized by IT Society MMU. For that I had figured a way to create a custom template for the proposal's pages using none other than Photoshop and of course, MS Word.

If you wish to skip straight to implementing the template in Word, you can download the .psd file for the template here.

The design - Adobe Photoshop
The output:

Click here to download the images for the template.

Open Photoshop and create new document with a custom width and height of 8.5 x 11 inches.

Open the images that you have downloaded and place it into position in the blank document.

Click the rectangle tool and set the stroke to a weight of 10.89px.

Draw a horizontal line that extend from the gear to the left side of the document.

Next, click on View > New Guide. Make a vertical guide positioned at 50% of the document's width.

Click on the 'Text' tool and click on a spot above the footer line and drag to get a desired text box like so:

Next, click on Window > Character and make adjustments as follows:

Then double-click on the text layer and add a 13px white stroke to the text. Ensure that the text layer is above the line that you had drew earlier.

This should give your text a white outline that makes it stand out from the line behind.

Click on the top most layer and Shift + Click on the second bottom most layer and group the selected layers together.
Double-click on the group and tick on 'Color Overlay' and change the color to #014d48. Set the blend mode to 'Screen'.

Now that you're done, go to File > Export > Quick Export as PNG. Type in a file name and save. Voila you now have a template ready to be converted into a Word template!

The implementation - MS Word

Open a blank document in Word. Go to Layout > Margins > Custom Margins and set all margins to 0.

Once done, click Insert > Pictures and browse the template that you had saved earlier with a .png extension.

The image should fit the whole blank document. Next, click on 'Layout Options' and click 'Behind Text'.
Click on Insert and pick the text box option. Click and drag a field across the template.

Optional: Set the Shape Fill and Shape Outline to 'No Fill'. Type in any text into the text box.

A dummy text with 22px Calibri font that is justified

Next, add another text box on top of the gear at the bottom-right. Set the Shape Fill and Shape Outline to 'No Fill' and enter a desired page number.

Last but not least, click on File > Save As, enter a file name and save as Word Template.

To use the same template for future documents, simply click on 'Personal' when creating a new blank document and you should be able to see your custom template displayed.

Happy writing!

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Hi, I'm Grace and I maintain this blog with my occasional musings. Apart from writing, I like being occupied with anything artsy, I enjoy the company of books and I like unleashing my inner nerd through occasional coding. My ideal day would be holding a book in one hand, matcha in the other, ears plugged and a cat purring on my lap.